Coordinator

Employment Status

Full Time Permanent 

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We provide housing and a range of support services to adults with low or no income who have few, if any, housing or support options. Because the people we serve have challenges meeting basic needs and goals, we place minimal barriers between them and our services. For more information about Lookout, please visit www.lookoutsociety.ca

Location

544 Columbia Street, New Westminster 

3 minute walk from Columbia Skytrain Station 

Days and Hours of work

The schedule for this position is Monday through Friday 40 hour work week with an occasional requirement to work additional hours in order to meet deadlines. 

Salary

$35.79 per hour 

Job Summary

The Property Coordinator provides mid-level and society-wide management and supports the property management team with all of Lookouts capital asset, operational and administrative requirements, and coordinates maintenance, renovations, repairs, purchases, equipment, and standards for all Lookout facilities. Duties also include: building inspections, coordination of contractors, inventory control, records, reports, and financial controls. The Property coordinator works with the various managers and coordinators to provide leadership within the Society and exercises judgement with regards to decisions that may influence the future of the society. The property Coordinator is responsible for complying with and contributing to all aspects of health and safety program. Performs other related duties as required. The Property coordinators duties include supporting the establishment and enforcement of society-wide standards in building and property management. The Property Coordinator participates as a member of the management team by attending meetings and serving on committees as required.

Job Duties

Duties and Responsibilities
General Maintenance Management
•    The Property coordinator coordinates, monitors and collaborates with society leadership to establish and maintain a preventative maintenance system.
•    In collaboration with the Managers and Coordinators, the Property Coordinator assists to maintain and implement, policies, procedures and building standards
•    Oversees Maintenance Technician(s) day to day operations and reports back to Property Management 
•    Monitors and tracks monthly inspections and fire drill reports and etc.
•    Maintains product safety information and ensures compliance with Worksafe/WHMIS Standards 
•    Recommends ways to conserve energy and reduce costs society wide.
•    Assist in the coordination of the annual repair schedule as per the Society’s Capital Plan.
•    Recommends to the Property Manager(s) items for the annual maintenance budgets
•    Maintains client files within the property portfolio that are not attached to a program such as scattered houses and LEM properties 

Building Renovations & New Construction
•    Recommends capital items to Property Managers
•    Assists in the development of new projects 
•    Review bids and proposals, recommends contractors, assists in negotiating prices for products and services. Monitors work in-progress, identifies deficiencies and follow up. 
•    Tracks all items needed for COA and PQI

Purchasing 
•    Acquires Property manager(s) approval for purchases, Contractor and other quotes, replacement reserve or capital reserve items within spending limits
•    Implements work orders & purchase orders.
•    Follows centralized purchasing policy.  Authorizes or makes appropriate purchases according to policy

Society Fleet Management 
•    Oversees the Society fleet, tracks vehicle maintenance and service records, renews insurance and other licensing fleet requirements

Qualifications & Competence

Qualifications

•    Accredited Residential Manager (ARM) or equivalent designation 
•    Diploma/License in the Property Management field or a combination of education and experience an asset
•    A minimum of one year experience in renovation and property management environment
•    Demonstrated knowledge of operating not for profit affordable housing and health resources
•    A First Aid Training Certificate is a requirement
•    Must pass a satisfactory Criminal Record Check for working with the vulnerable sector population

Skills and Abilities

•    Collaborative approach to delivering and developing housing programs and services
•    Proven ability to manage and lead a team in a unionized environment
•    Demonstrates knowledge/familiarity/experience with related resources such as BC Housing Provider Materials
•    Demonstrates ability to work with Marginalized and Indigenous individuals
•    Demonstrates excellent planning and organizational skills
•    Demonstrates strong time management skills with the ability to organize and manage workload with multiple priorities and various levels of emergency response
•    Demonstrates ability to work collaboratively as well as independently 
•    Demonstrates ability to operate related equipment including good proficiency with computers, spreadsheets, SAP and Property Management Software
•    All other tasks as required

Closing Date

Applications will be accepted until November 6, 2025 at 5:00 pm
Lookout Housing and Health Society is committed to empowering people from different races, gender, age, religion, identities and unique experiences. We welcome everyone from diverse backgrounds and encourage them to apply in order to foster an inclusive environment.

 Internal applicants must apply through "Career Opportunities" on SAP External applicants will be reviewed after Internal.

ALL QUALIFIED APPLICANTS WELCOME TO APPLY. THOSE SHORT-LISTED WILL BE CONTACTED.