Accounting Clerk

Employment Status

Full Time Permanent 

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We provide housing and a range of support services to adults with low or no income who have few, if any, housing or support options. Because the people we serve have challenges meeting basic needs and goals, we place minimal barriers between them and our services. For more information about Lookout, please visit www.lookoutsociety.ca

Location

544 Columbia Street, New Westminster, B.C., V3L 1B1

3 minute walk from Columbia Skytrain Station

Salary

$27.02 per hour 

Position Summary

Reporting to the Director of Finance, the Accounting Clerk provides support to the Director of Finance and the Executive Director.  Key duties and responsibilities include completing tasks related to the financial operation of the Society such as updating and keeping current Lookout’s financial and accounting data and records including payroll entries, journal/ledger entries, checking, coding and entering accounts payable, accounts receivable and the general ledger.  Will be responsible for receiving, sorting and checking invoices, issuing payments in a timely manner, and completing monthly reconciliations.  The Accounting Clerk is also responsible for financial related filing and to maintain an organized and clean work space.  The Accounting Clerk works in accordance with the mission and philosophy of Lookout Emergency Aid Society including following Lookout’s Code of Ethics as well as completing work in a manner which meets generally accepted accounting principles and practices. The job functions are complex in nature requiring a high degree of confidentiality and concentrated mental and written attention.  

Job Duties

1.    Codes, inputs and processes payroll information, including calculation of benefits, advances, sick leave, LTD, vacation pay, municipal pension plan/RRSP, overtime hours, etc. and ensures accuracy throughout  process.  Completes records of employment.  Reports discrepancies to the Director of Finance.
2.    Checks, codes, inputs and processes accounts payable and accounts receivable including recording and posting invoices, entering manual cheques, records of deposit, journal entries, outstanding receivables, etc. ensuring timely payment of all invoices.

3.    Prepares and updates financial spreadsheets including union dues, benefits, sick leave, ComVida, petty cash, comforts, donations, rent subsidies, residential and commercial tenancies, building cost lists, etc. completing on a monthly basis.
4.    Prepares all cash/cheque deposits on a weekly or more frequent basis.
5.    Reconciles accounts to GL monthly such as payroll advances, pensions, benefits, subsidies, vendors, rental income, etc.  Assists Director of Finance with monthly bank reconciliations, as needed.
6.    Prepares and runs a variety of Reports monthly including A/P and A/R, Building Costs, rental income, rent supplements, benefits, etc.
7.    Completes all related filing including pay cheques, invoices, reports, spreadsheets, etc.
8.    Prints cheques every two weeks, prints A/P reports and cheque registers for review and filing.   
9.    Year end working paper files as required.
10.    Monitors office supplies and submits list of needs to the Director of Finance in a timely way, and in a manner which avoids duplication or excessive loss of office supplies or equipment.  Assists in maintaining a clean, safe work space. 
11.    To maintain a current knowledge of and comply with all Lookout policies and procedures.
12.    Responsible for complying with and contributing to all aspects of health and safety program
13.    Performs other related duties as assigned.
 

Qualifications & Requirements

Education, Training and Experience
Minimum Grade 12 education plus 2 years training in accounting plus two (2) years of recent related experience or an equivalent combination of education, training and experience. Criminal Record Clearance – Vulnerable Sector. Must be bondable. Must maintain current Standard First Aid Training Certificate. 
Skills and Abilities
Ability to key 60 w.p.m.  Demonstrated communication skills both verbal and written.  Ability to manage high workload with multiple priorities.  Demonstrated ability to perform work and meet deadlines during significant level of interruptions.  Demonstrated good judgement, tact and discretion.  Ability to work independently.  Excellent organizational skills.  Physical ability to perform the duties of the job.  Demonstrated ability to operate related equipment including advanced proficiency with personal computers including financial programs ACCPAC, database management, spreadsheet development and word processing.

Closing Date

CLOSING DATE: Applications will be accepted until May 8, 2025 at 5:00pm 

Lookout Housing and Health Society is committed to empowering people from different races, gender, age, religion, identities and unique experiences. We welcome everyone from diverse backgrounds and encourage them to apply in order to foster an inclusive environment.

“All employees, including laid off and displaced employees, are entitled to apply on the vacancy and be considered pursuant to the provisions of Article 12.9.” Internal applicants must notify manager of intent to apply. External applicants will be reviewed after Internal.

ALL QUALIFIED APPLICANTS WELCOME TO APPLY. THOSE SHORT-LISTED WILL BE CONTACTED.

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