Accounting Clerk

Employment Status

Part Time Temporary 

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Lookout Housing and Health Society is a charitable organization and social safety net that provides housing and a range of support services to adults, with low or no income, who have few, if any, housing or support options. As the people we serve have challenges meeting basic needs and goals, we place minimal barriers between them and our services. We believe that helping people help themselves is essential in addressing homelessness and all the issues that surround it. Securing appropriate housing is the first and most essential step in achieving independence for individuals. For more information about Lookout, please visit www.lookoutsociety.ca
 

Location

544 Columbia Street, New Westminster, B.C., V3L 1B1.

3 minute walk from Columbia Skytrain Station

Salary

$24.41 per hour 

Position Summary

Organization Structure 
 
Reporting to the Director of Finance, the Accounting Officer provides support to the Finance team. 
 
Summary of Responsibilities 
 
Key duties and responsibilities for this role include completing tasks to assist with Accounting tasks such as entering and posting Accounts Payable invoices, reconciling vendor statements, recording cash, cheques, reconciling expense accounts, assist with Payroll & Benefits administration, assist with rents & deposits and other special projects and general office tasks.

The Accounting Officer works in accordance with the mission, values, principles and philosophy of Lookout Housing and Health Society including following Lookout’s Code of Ethics as well as completing work in a manner which meets Generally Accepted Accounting Principles (GAAP) and practices. The job functions are complex in nature requiring a high degree of confidentiality and concentrated mental and written attention.   

Communications 

Internal and External 
 
The majority of communication will be internal and is with Program Managers and designates, program staff assigned financial tasks as well as the Directors. The position will have some external communications with funding bodies, and will be required to provide written reports for internal purposes, funders and public distribution. Provides recommendations on process improvements and regular written reports to the CFO and Director of Finance.  Communications can be sensitive and the Accounting Officer must utilize a thorough knowledge of the Society & GAAP in addition to strong communication and interpersonal skills to respond effectively to inquiries or to provide direction. 

Shift is 2 days a week, 8 hours a day. 

Job Duties

1.    Completing payments by receiving, processing, verifying, and reconciling invoices

2.    Verifying vendor accounts by reconciling monthly statements and related transactions

3.    Responding to Vendor enquiries

4.    Maintaining historical records of all invoices, reports, receipts, and cheques by saving documents properly

5.    Assist with payroll & benefits administration

6.    Assist with rents & deposits

7.    Prepare month-end and year-end working papers as required

8.    Support the team based on RASCI

9.    Maintains a current knowledge of and complies with all Lookout policies and procedures

10.   Performing other related duties as required

Qualifications & Requirements

Education, Training and Experience 
 
Minimum Grade 12 education. Must pass regular criminal record checks. Must be bondable. Must maintain current Standard First Aid Training Certificate. Must have 2 doses of covid vaccine.
 
Skills and Abilities 
 
•    Ability to key 60 w.p.m. Demonstrated communication skills both verbal and written. 
•    Ability to manage high workload with multiple priorities. 
•    Demonstrated ability to perform work and meet deadlines during significant level of interruptions. 
•    Demonstrated good judgement, tact and discretion.  
•    Ability to work independently and as a team. 
•    Excellent organizational skills. 
•    Physical ability to perform the duties of the job.  
•    Demonstrated ability to operate related equipment including advanced proficiency with systems including financial software, data management, and Excel. 

Closing Date

CLOSING DATE: Applications will be accepted until November 28, 2024 at 5:00pm

Lookout Housing and Health Society is committed to empowering people from different races, gender, age, religion, identities and unique experiences. We welcome everyone from diverse backgrounds and encourage them to apply in order to foster an inclusive environment.

“All employees, including laid off and displaced employees, are entitled to apply on the vacancy and be considered pursuant to the provisions of Article 12.9.” Internal applicants must notify manager of intent to apply. External applicants will be reviewed after Internal.

ALL QUALIFIED APPLICANTS WELCOME TO APPLY. THOSE SHORT-LISTED WILL BE CONTACTED.

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